POST DESCRIPTION
I. Position Information
Position title: Senior Finance Assistant
Position grade: G-7
Duty station: Tegucigalpa, Honduras
Position number: VN 006 2024
Job family: Finance.
Organizational unit: RMU
Is this a Regional, HQ, MAC, PAC, Liaison Office or Country Office based position?: Country Office
Position rated on: Not applicable – Pre-classified
Reports directly to: RMO
Number of Direct Reports: 8
II. Organizational Context and Scope
Under the overall supervision of the Chief of Mission (CoM) in IOM Honduras and direct supervision of the Resources Management Officer (RMO); and, in collaboration with relevant units at Headquarters and the Administrative Centres, the successful candidate will be responsible and accountable for managing the resources management functions in Sub-Office IOM Honduras.
III. Responsibilities and Accountabilities
- Provide procedural guidance to managers and staff; supervise, guide and train other finance support staff;
- Prepare budget, accounting, financial, statistical reports and other reports as required
- Manage financial resources through monitoring and controlling assets, reserves, funds, supplies, etc. in accordance with IOM rules and regulations;
- Provide specialized advice and support to Project Managers and/or Chief of Missions/Head of Office/Head of Sub-office on financial and administrative matters;
- Prepare annual budget submission and revisions including estimating the cost of staff as well as rental and utilities, office equipment and supplies, printing, and other contracts, services or running expenses;
- Monitor compliance with financial policies, procedures, rules and regulations;
- Consolidate data into financial statements and assist in monitoring expenditures to ensure they remain within authorized levels;
- Provide regular and ad hoc financial information to support informed financial decision making;
- Assist monitoring that bank reconciliations for IOM accounts are regularly performed and reviewed by designated stakeholders;
- Manage and prepare the payroll by executing validity checks on monthly payroll results;
- Ensure that disbursements are made based on proper authorizations and supported by legitimate and sufficient documentation;
- Prepare draft responses or respond to audit queries and follow up on audit recommendations;
- Review the status and monitor the proper maintenance of Vendor Accounts in accounting system;
- Verify vendor claims for accuracy and conformance with IOM finance policies and instructions; and,
Perform other related duties as required.
IV. Required Qualifications and Experience
Education
- High School diploma with seven years of relevant experience; or,
Bachelor’s degree in Business Administration, Accounting, Finances, or related field with five years of relevant professional experience.
Experience
- Proficient in Microsoft Office applications e.g. Word, Excel, PowerPoint, E-mail, Outlook; previous experience in SAP is a distinct advantage;
- Attention to detail, ability to organize paperwork in a methodical way;
- Discreet, details and clients-oriented, patient and willingness to learn new things; and,
- Prior work experience with international humanitarian organizations, non-government or government institutions/organization in a multi-cultural setting is an advantage.
SKILLS
- High level of computer literacy
- Knowledge of SAP highly desirable
- Ability to work with national and international institutions;
- Ability to prepare clear and concise report;
- Demonstrated ability to and exercise sound judgment;
- Ability to supervise staff and coordinate administrative activities
- Excellent communication and negotiation skills
V. Languages
Required: Fluency in Spanish, Working knowledge of English (oral and written).
VI. Competencies
The incumbent is expected to demonstrate the following values and competencies:
Values - all IOM staff members must abide by and demonstrate these three values:
- Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
- Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
- Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Core Competencies – behavioural indicators level 2
- Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
- Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
- Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
- Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
- Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.
Managerial Competencies – behavioural indicators level 2
- Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.
- Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.
- Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.
HOW TO APPLY:
- Interested internal candidates are invited to submit their applications by completing and sending a letter of interest, a CV and Internal Application Form to the following e-mail address: [email protected] by April 2nd, 2024 at the latest, referring to this advertisement. Personal History Form optional.
- External Candidates that comply with the role will need to send the Resume and letter of interest to [email protected] by April 2nd, 2024 at the latest, referring to this advertisement.
IMPORTANT:
- The motivation/cover letter should be a maximum of 1 page long. It should state the position you are applying for (VN 006 2024).
- The CV should be a maximum of 2 pages long.
KEEP IN MIND:
- Only the applications that comply with the required role will be taken into consideration.
- Those applications received after the due date or the ones that don’t include the name of the position (VN 006 2024) as the subject, will not be considered.
- This vacancy is open for local staff with legal permit to work in the Country.